Fleet planning, done for you
Send your schedule and we calculate the whole fleet. You just approve it.
Make Carey your booking partner for every event
Share your schedule — we plan the fleet, coordinate the logistics, and make sure every guest, from the first arrival to the last departure, travels at the same standard.
- 2,800+Events managed each year
- 30+Super Bowls delivered
- 15,000+Vehicles worldwide
- 1,000+Cities in our network
Whatever the event, we've done it before.
From Super Bowl weekends to global summits, board roadshows to weddings — every program gets the same meticulous planning and the same Carey standard on event day.
- Sporting EventsSuper Bowls, finals, grand prix
- Airport Group ArrivalsCoordinated across terminals and times
- Galas & AwardsArrivals that make an impression
- Multi-Day ProgramsSame vehicles, same chauffeurs — day after day, city after city
- RoadshowsMultiple cities, tight windows
- Incentive TravelThe journey as part of the reward
- Weddings & CelebrationsEvery guest arrives beautifully
- Launches & PremieresVIP movement with discretion and timing built in
We already know your industry.
Every sector moves people differently. Our programs are built around the specifics of yours — security protocols, timing pressure, or the level of discretion an event demands.
Sports & Entertainment
Talent, crew, and VIP movement at the scale of majors — 30+ Super Bowls and counting.
Corporate & Meetings
Conferences, summits, and board-level travel where the manifest cannot slip.
Financial Services
Roadshows and investor days where timing and discretion carry real weight.
Government & Diplomatic
Summit and delegation transport built around clearance and protocol.
However you book, we meet you there.
Planners, corporate travel teams, agencies, and DMCs all work with Carey differently. Select where you sit.
You own the event. We own the ground.
Submit your program directly — schedule, headcount, venues. A Carey Event Specialist scopes the fleet and owns the plan end to end, so ground transport is one less thing on your list.
Direct account. Direct relationship.
Book directly under your company account with consolidated billing across every event and every trip — ideal for recurring programs where you want one relationship, not a new vendor each time.
Your client's event. Your commission, protected.
Book on behalf of your clients using your agency account and ARC/IATA number. We quote, confirm, and manage the program while you stay the client's point of contact.
Local knowledge. Global execution.
Bring us in as your ground transportation partner for programs you're designing for a client. We slot into your existing plan and vendor structure, matching your standard without adding complexity.
The Carey Event Specialist: your expert event planner
Behind every flawless arrival is a dedicated Carey Event Specialist — the single point of contact who scopes your fleet, briefs every chauffeur, and owns your program from the first conversation to the last departure. For larger events, an on-site Event Manager leads on the ground in real time.
Why companies trust Carey with their events
Group travel is where small oversights become visible problems. Our Meetings & Events team exists to make sure none of them ever reach your guests.
One consolidated invoice
Every trip, every vehicle, every day — billed on a single account.
A dedicated specialist
A named Event Specialist who knows your program, backed 24/7.
One global standard
The same vehicles, chauffeurs, and protocol across 1,000+ cities.
Questions about your event?
Our Meetings & Events team is ready for any size of program, in any city in our network. We'll help you scope exactly what you need.
Share your event details through our request form — dates, location, guest count, and as much of your itinerary as you have. A Carey Event Specialist responds within 24 hours on average, sooner for straightforward in-fleet requests, and scopes the full transportation plan for your approval.
No. We manage programs from five guests to five thousand. Whether it's a single executive dinner or a multi-day global summit, the same planning discipline and service standard applies.
Every vehicle, trip, and day is consolidated into a single invoice under one account — itemized and fully transparent. There's one approval and no need to chase receipts from individual bookings.
Yes. Larger or higher-complexity programs can be backed by a dedicated on-site Event Manager — a single point of contact on the ground, from pre-event briefing through post-event review. Ask your Event Specialist about availability.
Yes. Agencies book under their agency account using their ARC/IATA number and stay the client's point of contact, with commission protected. DMCs can bring Carey in as a ground transportation partner that slots into an existing plan and vendor structure.
Your Event Specialist is reachable throughout, and for larger programs an on-site Event Manager makes rapid decisions in real time. Our 24/7 support line covers after-hours changes — your event is never without coverage.